Project Coordinator
| Department | Project Management |
| Job Title/Role | Project Co-ordinator |
| Location | Ahmedabad |
| Required Academics | Diploma/Degree– EC/IC/ Electrical |
| Required Experience | 1-2 years in Solar Project in SCM, Site Execution, Project Management. |
| Travel | Partially |
| Applicant | Female/Male |
Roles & Responsibilities:
- Project Coordination & Support
- Assist in preparing project execution plans and schedules
- Coordinate with internal teams and external stakeholders for smooth project flow and updates
- Maintain project trackers and update progress reports
- Documentation & Technical Support
- Prepare documentation for client submissions and internal approvals
- Ensure proper filing and version control of project documents
- Procurement & Vendor Follow-up
- Assist Project Manager in preparing material planning
- Follow up with vendors or internal procurement teams for timely delivery of raw materials
- Coordinate with logistics or transporters for dispatch and delivery tracking
- Material Management
- Track records of material delivery, inspection reports, and manufacturing progress
- Coordinate client inspection activities, maintain records of client change requests during inspection, and circulate them to the respective department for resolution
- Support in resolving discrepancies or quality issues during inspection
- Client & Team Communication
- Schedule meetings and prepare minutes of meetings (MoMs)
- Communicate updates and action items to relevant stakeholders
- Assist in preparing presentations and reports for client reviews
- Invoicing & Payment Support
- Coordinate with finance for invoice preparation and submission
- Track payment milestones and follow up with clients for approvals
- Maintain records of invoicing and payment status
Skill set:
- Strong organisational and multitasking abilities
- Good communication and interpersonal skills
- Attention to detail and problem-solving mindset
- Ability to work collaboratively in a fast-paced environment
- Data Analysis & Reporting
- Excel Advanced Functions – VLOOKUP, INDEX-MATCH, conditional formatting
- Basic Data Visualization – Charts, graphs, dashboards
- Microsoft Excel – Data entry, formulas, pivot tables, charts, project tracking
- Microsoft Word – Documentation, report writing, formatting
- Microsoft PowerPoint – Creating presentations for clients and internal reviews
- Microsoft Outlook – Email communication, calendar scheduling