Executive Assistant (EA)

Executive Assistant (EA)

Job Summary:

• We are looking for a highly organized, proactive, and professional Executive Assistant to the Managing Director who will provide comprehensive administrative, coordination, and executive support to the Managing Director.
• The ideal candidate should have strong communication and interpersonal skills, excellent follow-up capabilities, good business understanding, and the ability to manage multiple priorities while maintaining confidentiality and professionalism.

Role Responsibilities:

• Provide end-to-end executive support to the Managing Director in day-to-day business activities.
• Manage the Managing Director’s calendar, appointments, meetings, and schedules effectively.
• Coordinate and schedule internal and external meetings with clients, vendors, senior management, and other stakeholders.
• Prepare meeting agendas, presentations, reports, MOMs, and other business documents as required.
• Maintain proper follow-up on action items, pending tasks, commitments, and deadlines discussed during meetings.
• Coordinate with various departments and ensure timely completion of tasks assigned by the Managing Director.
• Handle official correspondence, emails, letters, and communication on behalf of the Managing Director when required.
• Prepare and maintain MIS reports, management reports, dashboards, and business summaries.
• Assist the Managing Director in tracking department-wise activities, targets, projects, and important business updates.
• Maintain confidential information, documents, and records with a high level of discretion and integrity.
• Coordinate with clients, business partners, consultants, vendors, and other external stakeholders.
• Organize travel arrangements, itineraries, hotel bookings, meetings, and other logistics for the Managing Director.
• Maintain proper documentation and filing of important records and correspondence.
• Support the Managing Director in special projects, business initiatives, and strategic assignments as required.
• Ensure timely reminders and follow-ups for important meetings, deadlines, payments, commitments, and business activities.
• Act as an effective communication bridge between the Managing Director and internal/external stakeholders.
• Handle multiple tasks simultaneously and prioritize work based on urgency and business requirements.

Required Skills & Competencies:

• 5–7 years of experience as an Executive Assistant, Personal Assistant, Management Executive, or similar role supporting senior management/Managing Directors.
• Excellent verbal and written communication skills.
• Strong coordination, follow-up, and organizational skills.
• Excellent time management and ability to handle multiple priorities.
• Strong MS Office skills, especially Excel, Word, PowerPoint, and Outlook.
• Ability to prepare professional presentations, reports, MIS, and business documents.
• Strong interpersonal and stakeholder management skills.
• Ability to maintain confidentiality of sensitive business and management information.
• Good problem-solving and decision-making abilities.
• Proactive approach with strong attention to detail.
• Ability to work independently with minimal supervision.
• Professional personality with a mature and responsible approach.
• Strong sense of ownership, accountability, and urgency.

Preferred Qualifications:

• Master’s degree in Business Administration, Management, Commerce, or a relevant field.
• Experience working directly with Managing Directors, CXOs, Business Heads, or Senior Management from Engineering, Manufacturing, Industrial Automation, Infrastructure, or similar industries will be preferred.

What We Expect:

• The candidate should be capable of managing the Managing Director’s day-to-day requirements independently, ensuring that important tasks and commitments are properly tracked and followed up, and facilitating smooth communication between the Managing Director and different stakeholders.